Q.  What is the procedure in case a shareholder wishes to consolidate his holding in various folios?

• In case a shareholder has more than one folio in the same name or with identical names in the same order of joint holders, a request for consolidation of the folios into a single folio should be sent to the Share Transfer Agent.
• Shareholders should provide:
  • Requisition letter duly signed by all holders, indicating the folio number into which the total holding should be consolidated.
  • Share Certificates in original.

Q.  What is the procedure in case a shareholder wishes to split / consolidate the share certificates?

• A request to split / consolidate share certificates should be sent to the Share Transfer Agent.
• The marketable lot for the Company’s shares is 50.
• Shareholders who wish to convert their holdings into marketable lots should provide:
  • Share certificates in original.
  • Requisition letter duly signed by all holders.
• Similarly, shareholders who wish to obtain consolidated share certificates of denominations of their choice should provide:
  • Share certificates in original
  • Requisition letter duly signed by all holders.

Q.  What is the procedure for change in the names of individual shareholders?

• A request for a change in the name of individual shareholders should be sent to the Share Transfer Agent.
• For such changes the shareholder should provide:
  • Copy of notification in official gazette or a newspaper or an affidavit drawn on stamp paper of appropriate value or a duly sworn copy of marriage certificate / decree of divorce duly attested by competent authorities, where the change in name is consequent upon marriage, divorce, etc.
• Share certificates in original
• Fresh specimen signature duly attested by a banker.

Q.  What is the procedure for change of address / bank details?Request for change is address/ bank mandate details should be sent to the Share Transfer Agent in the prescribed format duly signed by sole holder/ first holder/ all joint holders.

Q.  What is the procedure for revalidation of interest warrants?

• On expiry of the validity period of the interest warrants, the request for revalidation of such warrants should be sent to the Investor Helpline.
• For revalidation of interest warrants the debenture holder should provide the unencashed warrants.

Q.  What is the procedure for revalidation of dividend warrants?

• On expiry of the validity period of the dividend warrants, the request for revalidation of such warrants should be sent to the Share Transfer Agent
• For revalidation of dividend warrants the shareholder should provide the unencashed warrants.

Q.  What is the procedure for issuance of duplicate interest warrants?

• In case of loss / theft of interest warrants, a request should be sent to the Investor Helpline with the following:
  • Folio number
  • Warrant number
  • Requisition letter signed by the sole holder / first holder / all joint holders
  • Letter of indemnity
• Duplicate warrants will be issued after reconciling the bank statement i.e., after 120 days from the date of issue of warrants, if it is found that the said warrants have not been encashed.

Q.  What is the procedure for issuance of duplicate dividend warrants?

• Dividend warrants are dispatched within thirty days of the dividend being approved at the Annual General Meeting (AGM) by the shareholders or is declared by the Board of Directors, as the case may be
• In case of loss / theft of dividend warrants, request for issuance of duplicate dividend warrants should be sent to the Share Transfer Agent with the following:
  • Folio number
  • Warrant number
  • Requisition letter signed by the sole holder / first holder / all joint holders
  • Letter of indemnity
• Duplicate warrants will be issued after reconciling the bank statement i.e., after 120 days from the date of issue of warrants, if it is found that the said warrants have been encashed.

Q.  What is the prescribed format for sending in the mandate for payment of dividend?

To ensure safe and speedy delivery of the dividend warrants, shareholders should send their bank account details in the prescribed format to the Share Transfer Agent to enable its printing on the dividend warrant.